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W. E. Hill Community Center
Rental Information
Leased premises will be reserved by execution of an agreement and payment of the following deposit and rental fees which are refundable in full up to thirty (30) days prior to function date:

Property Security Deposit
Lessee agrees to pay the City deposit of $200.00 prior to the time of execution of the agreement; to cover the cost of extra cleaning or damage to the leased premises which may occur during Lessee’s occupancy. If such property security deposit is inadequate to compensate for the amount of Lessee’s expense, Lessee agrees to pay the amount of such extra expense to the lesser within five (5) days of written demand by the City. Any unused property security deposit will be returned to Lessee within thirty (30) days from date of function.

Base Rental Charge
Lessee agrees to pay the City a rental charge of $250.00 prior to the time of execution of the Agreement. The lessee is responsible for removing all decoration and personal belongings prior to vacating the W. E. Hill Community Center at the contracted time. If lessee returns the following day to remove items, the lessee will be charged an additional rental fee.

Audio/Visual

The City of Sealy has audio/visual equipment available for rental. This includes a 69" x 92" recessed ceiling projection screen, NEC VT-770 video projector with 3000 Lumens of brightness and XGA native resolution, wireless hand-held microphone, 25-foot audio cable, ceiling speakers, and a computer/video interface wall plate to connect computer, VCR, or DVD equipment. The rental charge for use of the audio/visual equipment is $35.00 per day.

Lessee must provide their own computer, VCR, or DVD equipment. WiFi is available at the Community Center. Any damage(s) caused to the equipment by the Lessee will be deducted from the abovementioned deposit. If damages exceed this amount, Lessee will be required to pay additional expenses immediately. In addition, a $25.00 fee will be charged if the video projector is left on after Lessee leaves the facility.

Cancellation
Lessee shall provide written notice of booking cancellation to the City not less than thirty (30) days prior to function date, in which case the City shall refund the entire deposit and rental fees to the Lessee. If Lessee notifies the City of cancellation less than thirty (30) days prior to the booking and the facility does not otherwise become booked for the specified rental date(s), Lessee will forfeit the base rental amount to the City.

Keys

Lessee shall be responsible for obtaining keys to the facility from the City at 415 Main Street, Sealy no earlier than 3:00 p.m. the business day prior to the scheduled event. If Lessee obtains these keys after normal business hours, Lessee agrees to pay the City a fee of $25.00. Upon conclusion of the event, if Lessee fails to return the keys to the City of Sealy before 5 p.m. the business day following the event, the Lessee shall pay an additional fee of $25.00. If the keys are lost or not returned, the Lessee shall pay the cost of replacing all locks on the facility.

Security
Security may be required at events held at the W. E. Hill Community Center at the discretion of the City. Factors involved in determining the requirements for security include the size of the event, whether alcohol will be served, and length of the event. When security is required by the City, the Lessee shall employ one (1) or more certified police officers and compensate them directly. All security personnel must be approved beforehand by the Sealy Chief of Police. It is the responsibility of the Lessee to contact Sealy Police Department if certified officers are needed for the event and to confirm that arrangements for security have been made.

Damages
Lessee acknowledges that it will be responsible for the activities occurring on the Community Center premises during the period of its possession, and that it will permit no nuisance or illegal or immoral activity to take place thereon. Lessee further agrees that it will indemnify and hold harmless the City of Sealy, the City Council, City Employees, and Agents from any and all loss or liability arising from any claim for injury or death to any person, or damage to any property, during the Lessee’s possession of the Community Center premises.

Lessee's Responsibilities

Lessee will call a week prior to the scheduled event to confirm the rental date and time.

After use of the facility, Lessee agrees to abide by the general housekeeping rules as outlined in the Hill Community Center Rules and Regulations and will include, but is not limited to, the following:

  • Lessee will not tape or hang anything from the walls or ceiling of the Community Center, because this frequently causes damage to paint and ceiling tiles. Nails, tacks and tape are prohibited.
  • All lights and air conditioning or heating units are to be turned off.
  • All doors are to be locked.
  • Alcoholic beverages are not to be consumed on the premises during illegal hours. Violators will be subject to arrest by officers of the Texas Alcoholic Beverage Commission.
  • Upon inspection of the facility after rental, if any damages have been incurred or if the general housekeeping rules have not been followed, charges for cleaning services or reparation will be deducted from Lessee’s deposit. Any remaining balance will be billed to Lessee.

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